Frequently Asked Questions

APPLICATION FAQ

Any current main campus SDSU (undergraduate & graduate) student (Part-Time/Full-Time) can apply.

Imperial Valley and SDSU Georgia students are not eligible to apply or be included on a proposal since they do not pay into the fee.

Applications are available every Fall, the next cycle will be available August 21, 2020.

Only applications submitted through apply link will be considered. No paper or email applications will be accepted. Incomplete applications will be automatically disqualified from the vetting process.

Applications are due by Friday October 2, 2020 by 11:59pm PT.  

There is technically no limit, but please keep in mind that the overall budget for 2019 is $1,700,000.  

In addition, there are three (3) funding categories that are reviewed:

1. $0-$7,500
2. $7,501-$20,000
3. $20,001+

Yes, as of now you can submit as many unique and distinct proposals as you wish.

Previously funded proposals include: workshops, conference/convention attendance, team student projects, symposia, lecture series, undergraduate research, and student travel. 

Please list the student contact name and email that will be in charge of spearheading the proposal. If your student organization has students from all colleges, select a student from the primary college that your organization resides in to submit the proposal.  This way we can ensure proper placement.

If for some reason you need to update the contact information, please email [email protected] with the updated information. 

An advisor (faculty or staff) should be willing to: 

  • Provide feedback and assist with the application submission
  • Engage with students throughout the project
  • Assist with university policy and procedures for project/travel expenditures

Yes, however the following states are not permitted due to CA Assembly Bill 1887 which prevents travel to :

  1. Alabama
  2. Iowa
  3. Kansas
  4. Kentucky
  5. Mississippi
  6. North Carolina
  7. Oklahoma
  8. South Carolina
  9. South Dakota
  10. Tennessee
  11. Texas

Yes, international is permitted. However you must be pre-approved by the Office of International Programs, prior to submitting a proposal. 

What is CA Assembly Bill 1887 (AB1887)?

AB1887 is a California law that restricts state agencies from requiring its employees to travel to any state that has enacted a law that discriminates on the basis of sexual orientation, gender identity, or gender expression. For a complete text of the bill, please visit the California Legislation information website, 

http://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201520160AB1887

AB1887 applies to all CSU employees, officers, or members, as well a non-employee travelers, including students.

As a result of this new law, the CSU is restricted from requiring employees to travel to certain states. Additionally, the CSU is prohibited from approving state-funded or state-sponsored travel (including auxiliary organization funds which have limited flexibility on a case-by-case basis to be determine by the campus) to those states. The state to be traveled to is the deciding factor for the ability to travel, not the funding source for the travel, unless one of the documented exceptions is met (see FAQ #7).

All proposals must be completed within December 1, 2019 - May 15, 2020 timeframe.
Unfortunately you would not qualify to be reimbursed. The first day you can start spending funds is December 1, 2019 and the last day of spending is May 15, 2020. Any money spent outside of those dates will NOT be covered. 
Final reports are due by Friday May 15, 2020; however you may submit your final report any time after completing your project online, beginning January 1, 2020. 

SPENDING FAQ

All SSF-ARP Project, Travel, Guest Lecturer forms can be found under the Forms tab
The current rate is 0.575/mile (2020). 
The funds are transferred to the Dean's office of the College/Division that you listed on the proposal.  There are several formats to spending the funding. The most recommended format is to setup a meeting with the Award Contact within your College/Division so that you can find out their preferred method. 

No.

Guest Lecturers/Speakers can only be paid once services have been completed. If the Guest Lecturer/Speaker is not willing to accept these terms, you may replace the listed Guest Lecturer/Speaker with an alternate. 

Please DO NOT ship items to your place of residence. Please ship using the following address:

c/o: Your Name/Department
San Diego State University
5555 Canyon Crest Drive 
San Diego, CA 92182

Plan accordingly when placing an order, SDSU shipping and receiving may take up to 2 business days extra to provide with you package. 

DO NOT SIGN!

Contracts from Guest Speakers will go to Contracts and Procurement to review and sign. Please share the contract with your College Contact and they will then forward it to Contracts and Procurement.

The reason behind this, is due to the fact that if you sign, you will then be personally responsible for payment of the speaker instead of the University.

No.

SDSU or CSU Students, Faculty & Staff may NOT be paid for services from SSF-ARP funds.

No.

The $30/day maximum for meals and $80/day maximum for lodging cannot be combined.

However, the only time a per diem can be combined is for lodging.  For example: If you have 10 students travelling you can combine each $80 x 10 = $800/per day for lodging.  

Yes.

Along with completing your Student Travel Authorization form and Release of Liability form, you will need to complete the Foreign Travel Insurance form and contact the Office of International Programs (OIP). OIP may require additional forms and approvals depending on the country you are visiting. 

The University can pay for the cost of airfare on behalf of the traveler, if Rancho San Diego Travel is used.

The Process For Using Rancho San Diego Travel:

Email a completed Student Travel Authorization form to [email protected]

If traveling in a group, please have one traveler accumulate all forms to be emailed together, this will expedite the process (potentially reducing costs).

Carin Graves (travel agent) will verify the signatures of approval before booking on the University’s credit card.

Traveler lists the airfare in both the “Airfare/Baggage Fees” and “Direct Payments” columns of the Travel Expense Claim form.

Please keep in mind that there is an additional charge of $35/per person for booking Domestic flights and a $70/per person charge for booking International flights.